Carol's Corner Office

Tue
05
Sep
Dennis Faas's picture

Flesch-Kincaid Readability Score: MS Word

Your documents aren't much good to anyone if they aren't easily read and understood. Fortunately, MS Word has a built in feature that will give you a score, letting you know whether your document will be easily read and understood, and that is the ... Flesch-Kincaid Readability Score, which is one of the best known indicators measuring how easily an adult can read and understand a text. Readability statistics are good predictors of the level of difficulty of documents, particularly technical ones. To display the Flesch-Kincaid Reading Ease Readability Score in Word, follow the steps below: On the ... (view more)

Fri
01
Sep
Dennis Faas's picture

Propose Alternate Meeting Time: MS Outlook

Have you ever received a meeting request that didn't coincide with your schedule? you may have had to deny the request, rearrange your schedule or call the other recipients of the request to try and find a more suitable time that was agreeable with ... everyone else. With Outlook 2002 and higher, you can automatically propose a new meeting time directly from the meeting request dialog box. You can even use the AutoPick feature to find the next best available time when all attendees are free. Follow the steps below: Open the meeting request. Click Propose New Time. In the Propose New Time dialog ... (view more)

Thu
31
Aug
Dennis Faas's picture

Add A Chart to a Comment: MS Excel

There may be times when you want to display a chart with your data using MS Excel, but you don't want it to take up the space on the worksheet. One solution is to place the chart in a document. First, create your chart and cut and paste it to a ... drawing program such as Paint. Save the chart as a picture file and then go back and insert a comment in the worksheet. To add the chart to the comment, follow these steps: Double-click the comment. Select the Colors and Lines tab. In the Fill section, select Fill Effects from the Color drop-down list. Select the Picture tab and then click the Select ... (view more)

Wed
30
Aug
Dennis Faas's picture

Importing from a Word Outline: MS PowerPoint

How many times have you been asked to give a presentation based on an existing report or other document? If you can import the document into MS Word and convert its headings to Word's default "Heading 1" style, the rest is a piece of cake. Outlines ... in Word can be imported directly into PowerPoint in either of two ways: From inside Word, choose File | Send To | Microsoft Office PowerPoint. From inside PowerPoint, choose File | Open and in the Files of Type box, choose All Outlines. When you import an MS Word document, Level 1 headings (formatted "Heading 1" in Word) turn into the titles of new ... (view more)

Fri
25
Aug
Dennis Faas's picture

Copying the Design of an Existing Presentation: MS PowerPoint

Frequently you'll find an existing presentation with just the right design elements, even if the content is completely different from what you need. PowerPoint makes it easy to recycle the design of an existing presentation. If you have the original ... presentation file, you can "borrow" its design without changing the content of your current presentation in any way. Just choose Format | Slide Design. Scroll through the Apply a Design Template List and click the one you want to use. If you've downloaded a template or saved an existing presentation that isn't on the list, click the Browse link at ... (view more)

Thu
24
Aug
Dennis Faas's picture

Navigating Through a Presentation: MS PowerPoint

PowerPoint has myriad ways to navigate in a presentation. In addition to the navigation methods you've probably used (such as: left mouse button to advance, Backspace key to back up, Esc to end), PowerPoint also supports a wide variety of mouse and ... keyboard shortcuts: To advance from one slide to another, or perform the next animation on the current slide, you can click the left mouse button -- but you can also press Enter, N (for Next), page down, right arrow, down arrow, or the spacebar. You can also right-click the screen during a presentation and choose Next. To move to the previous slide ... (view more)

Wed
23
Aug
Dennis Faas's picture

Add a Flag Toolbar: MS Outlook

While it isn't possible to assign categories to the Flags that Outlook provides for flagging e-mail, you can get around this limitation by creating a Flag toolbar. Creating the Toolbar From the Inbox menu, select View | Toolbars | Customize. Make ... sure the Toolbars tab is selected, then click New. Give the New toolbar a name, such as Flags. Click OK. Click Close. The new toolbar should display on your screen. It may be difficult to see, but you can later drag it to a more suitable location. You don't need to worry with that now. Adding the Flag Icons to the Toolbar Now that you've created the ... (view more)

Tue
22
Aug
Dennis Faas's picture

Printing Comments: MS Word

You can print the markup balloons as they appear in a document by selecting the 'Document Showing Markup' option from the 'Print What' list via the Print dialog box. You can also print the Reviewing Pane without the document text by selecting the ... 'List Of Markup' option from the Print What list. Markup balloons printed with the document appear in the margin designated on the 'Track Changes' page in the Options dialog box. Whether you print comments with the document or just the Reviewing Pane, the number of the pages on which the comment mark appears is included with the comment text, as well ... (view more)

Tue
22
Aug
Dennis Faas's picture

Get Margin Placement Errors: MS Word

When you try to print an MS Word document, have you ever gotten the message: "The margins of section X are set outside the printable area of the page. Do you want to continue?" If you click No, Word will cancel printing your document. If you click ... Yes, MS Word will print your document, but some of the text may be cut off at the end of the page. The reason this happens is that your margins are set closer to the edge of the paper than your printer is capable of printing. (Most printers can't print all the way to the edge of the paper.) To rectify this problem, you could try to ... (view more)

Fri
18
Aug
Dennis Faas's picture

Creating Marginal Blocks of Text: MS Word

You have just finished a huge massive document when you're told that a block of text, such as the word "Confidential," needs to appear in the right margin for each page of your Word document. Learn how Word's Header and Text Box features make it ... easy to add this text to your documents. When you need to display the same block of text (i.e. DRAFT, CONFIDENTIAL, COPY) on every page, you can place it in a header or footer. However, it becomes more complicated if you want to display the text in a specific section of the pages, such as the right margin or the middle of every page. ... (view more)

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