Carol's Corner Office

Fri
02
Jun
Dennis Faas's picture

Set Margins and Centering: MS Excel

In Print Preview, you might notice that a single column of your worksheet flows onto a second page. Although you can scrunch it in by reducing the scaling percent or by turning the orientation to landscape, sometimes all you have to do is adjust the ... margins (I.E.: the distance between the edge of the paper and the printed information). On the other hand: in Print Preview Mode, you might notice that a small worksheet looks awkward in the top-left corner of the page because the rest of the page is empty. You can center the small worksheet to the page without having to adjust the margins. You ... (view more)

Thu
01
Jun
Dennis Faas's picture

Enhance Characters: MS Word

Although it's very easy to apply the previous font formats by clicking items on the Formatting toolbar in MS Word, many other options are available in the Font dialog box. Here you can change characters to superscript, subscript, outline, or ... embosses, choose from a variety of underlining styles, et cetera. Other tabs of the dialog box allow you to control the spacing of letters -- either squeezed together or stretched out -- as well as to add special effects such as a sparkle. These formatting options are used much less often, so they don't need to be placed on the toolbar. Nevertheless, you ... (view more)

Wed
31
May
Dennis Faas's picture

Insert Page Breaks: MS Word

As documents grow longer and extend past one page, MS Word automatically calculates how much room is available and starts a new page when needed (keeping widows, orphans, and other text flow options in mind). MS Word also allows you to specify where ... to begin a new page by inserting a hard page break where you want one. Sometimes you only need a short page, such as a cover page, or perhaps you want to start a new part of the text on a new page. You wouldn't want to have to press Enter repeatedly, just to force Word to insert a page break. Instead, you want to control where page breaks occur. ... (view more)

Fri
26
May
Dennis Faas's picture

Use Tabs Command: MS Word

When you press the Tab key, the insertion point moves to the right 0.5 inch which means that your typing moves 0.5 inch to the right. This is MS Word's default tab. You use this tab to indent the first line of a paragraph, or even to separate short ... items, such as the chapter name and page title on a table of contents. You can also use tabs to place columns of short items side by side, such as those in a schedule of events, but for that use you may want to set a custom tab. Tabs come in four varieties: left, center, decimal, and right. You use the ruler or the Tabs dialog box to set the tabs. ... (view more)

Wed
24
May
Dennis Faas's picture

Set Margins: MS Word

The blank area around the edges of a page is the margin, and you can control how much or how little space you leave there. Of course, you can't run the text all the way from edge to edge on the page, although it would certainly save paper. Imagine ... reading a novel with no margin: even if it cost less, it wouldn't be worth the eye strain. Setting generous margins is a great way to make a document easy on the eyes when reading. Typical business letters allow for at least an inch on all sides, and newsletters require as little as 0.25 inch because they divide the page into smaller elements. In ... (view more)

Fri
19
May
Dennis Faas's picture

Add a Table of Contents to Your Document: MS Word 2003

You've composed a very large, very informative document. And now you want to configure it so that your readers can navigate it easily using a Table of Contents (TOC). Defining Style To begin the process, you will first need to properly format your ... document with Styles. Highlight the document text that you want to show up as table of contents major sections. Next, depress CTRL-ALT-1. You can highlight more than one paragraph at a time by depressing your CTRL key (even if the paragraphs aren't in sequence). This will apply the Heading 1 style to your text. This text stands out from the rest and ... (view more)

Wed
17
May
Dennis Faas's picture

Create Numbered Lists: MS Word 2000

Similar to bulleted lists , numbered lists can be created either before or after you create a list of information using MS Word. For example, you can either: Click the Numbering button to toggle numbering on, and then type the list Type a list, ... select it, and click the Numbering button to toggle numbering on. You can also create an automatic numbered list on the keyboard. Type a number and a period and then press Spacebar or Tab at the beginning of a paragraph. When you press Enter at the end of the paragraph, the numbered list is automatically created. Numbers are automatically added to the ... (view more)

Tue
16
May
Dennis Faas's picture

Add Bullets: MS Word 2000

A specific list of items in a business document is commonly formatted with a hanging indent with numbers or with small symbols called bullets to the left of each item. If the items must occur in a certain order, use a numbered list. If you can list ... the items in any order, use bullets. You can use bulleted or numbered lists for the following purposes: To shorten the text To draw attention to certain elements To summarize To show sequence or relationship Create Bulleted Lists You can create bulleted lists either before or after you've typed the text. Click the Bullets button to toggle bullets ... (view more)

Fri
12
May
Dennis Faas's picture

Indent Paragraphs: MS Word

One way to format paragraphs is to indent them. Indentation refers to the distance a paragraph is set from the margin. You can set these indentation styles one at a time or in combination: Left indent Right indent First-Line indent Hanging indent ... Word offers complete control over paragraph indentation. Like other formatting techniques, you can set indentation by using buttons, the Format | Paragraph command, or shortcut keys. But you can also set indentation by using various elements of the ruler. Indentation is used either to set a paragraph apart or to make it easier to read. For instance, ... (view more)

Thu
11
May
Dennis Faas's picture

Control Paragraph Spacing: MS Word

Spacing affects the readability of a document. If you have long lines of text spanning the width of the page, your eye has to work to track all the way across it. To make it easier to follow the lines across the page, you should increase the spacing ... between the lines (or shorten the lines). That's why teachers usually ask students to double-space reports. As with all paragraph formatting, place the insertion point within the paragraph or highlight all or part of the paragraphs you want to format; then, do any of the following instructions. Set Line Spacing using Menus: Choose Format | ... (view more)

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