Keep With Next: MS Word

Dennis Faas's picture

It is very frustrating to see headings as the last line on a page, or referred to and then displayed on the following page. This can easily be prevented with one click.

There are four different advanced page layout commands and you should be aware of how they relate to one another.

Follow the steps below to learn how:

  1. In Word versions 97-2003, click on Format | Paragraph.
     
  2. In Word 2007 Click on ALT + H for Home and the Paragraph Group.)
     
  3. Click the Line and Page Breaks tab.

The first four options are the ones that you should consider:

  • Keep with next - keeps both the selected paragraph(s) and the one that follows it on the same page You should use this command with headings or paragraphs followed by images. Be careful not to use it with too many consecutive paragraphs or your paragraphs could be laid out in an unpredictable manner.
     
  • Keep lines together - keeps all the selected paragraph(s) on one page instead of allowing the selection to divide between pages.
     
  • Page break before - sets the selected paragraph(s) to start at the top of a new page.
     
  • Widow/Orphan Control - this option is checked by default in Word. It prevents a Word document from splitting a paragraph such that a single line appears at the beginning or end of a page.

You should have the last setting on always.

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