PowerPoint, Excel and MS Word Shortcut

Dennis Faas's picture

I think we all know that to create a copy of an object on a PowerPoint Slide, in an Excel worksheet or in a Word document, you use copy and paste from the menu or a keyboard shortcut. But what most of you may not know is that there is a smarter way to make a copy and align it at the very same time!

To copy an object using keyboard shortcuts and the mouse, select the object you would like to copy by clicking on it. Now, depress and continue to hold down the CTRL key as you click and hold the left mouse button and drag the object to a new position. PowerPoint, Excel, and Word add a copy of the selected object in the new location.

To copy an object and keep it vertically aligned with the original, hold down the CTRL and SHIFT keys simultaneously. You can then click and drag the object up or down.

You can also hold down the CTRL and SHIFT keys and drag the object horizontally and the application creates a new object to the left or right of the original, but its vertical position will remain unchanged.

You can move an object horizontally or vertically by holding down the SHIFT key as you drag the object. This will not copy the object.

Not a bad tip to know when you use a lot of graphics in your documents.

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