Prevent MS Outlook from Entering the Country Field in MS Word

Dennis Faas's picture

Using MS Word for your correspondence is usually so easy you don't even have to think about it. Some folks actually make it easier for themselves by using their Outlook Address Book.

When you write letters in MS Word, Outlook automatically inserts the country that matches your computer's regional settings in the Country/Region field for that record. As a result, when you click the Insert Address button in the Envelopes and Labels dialog box and choose Outlook as your Address Book, Word automatically inserts the full address, including whatever country is in the Country/Region field.

This has long been a thorn in the side of MS Word users but in the latest version of MS Word, it is quite easy to prevent Word from automatically entering a country in your letters. Follow the steps below to learn how:

  1. Launch MS Outlook if it isn't already open.
  2. Open Outlook's Contacts Folder.
  3. Click on View | Arrange By | Current View| By Location.
  4. Scroll down until you see a record with the country in the Country/Region column.
  5. In that record, click in the field that lists the country and delete the name of the country.
  6. Select all remaining records with the Country in the Country/Region Column.
  7. Click the Country/Region cell of one of the selected records and drag it to the empty Country/Region cell created above.

Now, when you insert an address using Word's Insert Address button, no country name will appear for the records where the field is a blank.

When you add new contacts to your Outlook Address book, be sure to delete the country name by clearing the contents of the Country/Region field in the Check Address dialog box for that record.

I'd say this was quite an improvement!

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