Working with Multiple Worksheets in MS Excel 2007

Dennis Faas's picture

Working with multiply sheets concurrently is how MS Excel power users create and format a complex workbook with the least amount of effort expended.

Follow the steps below to make working with multiple sheet a piece of cake and you will be on your way to becoming a power user!

  • Hold down the CTRL key as you click each tab top select multiple worksheets.
  • To select a contiguous group of worksheets, click the first one in the group and then hold down the Shift key and click the last one in the group.
  • To select all the worksheets in the current workbook, right-click any worksheet tab and choose Select All Sheets from the shortcut menu.
  • To quickly make any sheet active, click its index tab; to remove a sheet from a selected group of sheets, hold down CTRL and click its tab.
  • To remove the multiple selection and resume working with a single sheet, click any unselected sheet. If you have selected every sheet in the workbook, right-click any worksheet tab and choose Ungroup Sheets.
  • If you have selected more than one sheet, you see the word Group in brackets in the title boar, and any data you enter appears in the corresponding cells on each worksheet in the group. So, if you have grouped Sheet1, Sheet2 and Sheet3, entering text in cellA1 on Sheet1 also enters the same text in the corresponding cells on Sheet2 and Sheet3.
  • Any choices you make such as applying a number format, affect all the grouped worksheets identically. If you are building a workbook with identically formatted sheets, you can use these techniques to quickly enter category headings, etc. along the top of each sheet.

You cannot use the Clipboard to enter data into multiple sheets concurrently. When you paste data, it only appears in the active sheet and not in any other sheets you have selected.

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