Scale Documents To Size in MS Word Without Reformatting

Dennis Faas's picture

You have just opened your new restaurant and are creating menus in MS Word. Ok, piece of cake, no pun intended. The menu that you print out looks just fine in the letter sized folders you purchased for them.

But wait, you wanted to put a smaller version of the 'Pizza' menu inside one of those smaller acrylic holders to place on the tables.

You could use a photocopier and reduce the document...but then the print would be so small that no one could read it without a magnifying glass! There has to be a way to do this.

There certainly is a way to do it in MS Word and it is relatively painless. That's right, you don't have to change your formatting at all.

Follow the steps below to learn how:

  1. Launch MS Word if it isn't already open.
  2. Open your 'Pizza Menu' (or likewise themed) document.
  3. Click on CTRL + P to open the Print dialog box.
  4. On the left-hand side, at the bottom, in the Zoom section, use the Scale To Paper Size drop-down arrow to select the size you like.
  5. Directly above that, under Copies, enter the number of copies you would like to print.

Using the Print dialog box will not change the formatting of your document. The new paper size will only apply to the instant print job.

You can scale your document to print to any sizes listed or, you can create your own custom size if your printer will support that function.

If you click the Properties button in the Print dialog box you can access your printer's menus and create the custom paper size you need.

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