document

Mon
15
Oct
Dennis Faas's picture

Viewing your Entire Document Width in MS Word

Sometimes you create wide documents that you will print in Landscape mode in MS Word and then it is very bothersome that you have to keep scrolling left and right within your document all the time. You can try to overcome this inconvenience by ... following the steps below: From the View menu, click on Zoom. Word displays the Zoom dialog box. Make sure that the Page Width button is selected. Click on OK. This action will cause Word to reduce or increase the magnification that is applied to your document so that the entire width of your document will fit on the screen at one time. Depending on the ... (view more)

Wed
05
Sep
Dennis Faas's picture

Use Line Numbers When Reviewing Word Documents

Using line numbers in Word can help your readers find a particular section or paragraph. When secretaries sometimes have to do a "read against," which is when one reads a document and the other follows along with the same document to make sure that ... the two documents are the same, or when you have a business meeting and you're all grouped around the table following the reader while looking at a document, you want to be sure that you're all at the same place in the document. To make the task easier, follow the steps below: Go to File | Page Setup and click the Layout tab. Under Preview, click ... (view more)

Wed
15
Aug
Dennis Faas's picture

Displaying the Style Area in MS Word 2007

One of my subscribers wrote to me recently asking: Do you happen to know how to display paragraph style names in the document window under Word 2007. In the old word I used to go to tools, options, style area width and I cannot find it in MS Word ... 2007 and I use it constantly… Lesley My response: You can still display the Style in MS Word 2007. Follow the steps below: Go ahead and start keying in text in your document or just open a document were you have already applied Styles. Click on Alt. Click on F. Click on I. You should now see the Word Options dialog box. Click on Display. Click on ...<a href="/news/2527/displaying-style-area-ms-word-2007" class="more-link">view more

Mon
30
Jul
Dennis Faas's picture

Display the Style Area in MS Word

When you uses Styles in Microsoft Word, you can see the style of the currently selected paragraph in the Style dropdown list on the Formatting toolbar. To see what style is applied to a paragraph, you may click the paragraph and look at the list on ... the toolbar. When you receive a document from someone else, whether it be someone in your office or someone from a remote location, wouldn't it be nice if you could instantly see what styles used for each paragraph in the document? Well you can, and I am going to tell you just how to accomplish that. I have been told by folks who work on Help Desks ... (view more)

Wed
18
Jul
Dennis Faas's picture

Being Politically Correct in MS Word

Sometimes you want to be careful to use gender-neutral words in your documents. Word's grammar checker offers an option that will underline words that violate this gender neutrality with a green squiggly line, similar to what it does for sentence ... fragments, run-on sentences, and other grammar misfits. To ask Word to check for gender-specific terms such as 'policeman', follow the steps below: In Word 2002/2003: Choose Tools | Options from the main menu. Go to Spelling ... (view more)

Fri
06
Jul
Dennis Faas's picture

Create Hyperlinks from One Word Document to Another

I bet you didn't know that you can link documents together in MS Word. Well guess what? You can! Why bother linking documents together? You can hyperlink documents together so that the folks who read them can click on a hyperlink that will take them ... to a previous document that is referred to in the instant document. Say you've written to a colleague asking them to use information from a sales database to create a mail merge letter announcing a "Spring sale". You can create a hyperlink to a document instructing them how to create a merge letter. Word makes it super easy to link to ... (view more)

Thu
17
May
Dennis Faas's picture

'Net Jaxer', and 'Microsoft Xps Document Writer Removal Tool'

Net Jaxer Net Jaxer allows you to put 'web 2.0' applications on your desktop, including: gmail, writely, kiko, meebo and other ajax web applications. http://www.netjaxer.com/ Microsoft Xps Document Writer Removal Tool Windows Vista introduces the ... XPS Document format, a Windows spool file format, and a page description language (PDL) for printers. The Microsoft XPS Document Writer (MXDW) printer is already in place if you use Vista; however, if you don't want to use this printer to create an XPS document, you can uninstall it completely with the help of this XPS Removal Tool. XPS Removal Tool ... (view more)

Tue
15
May
Dennis Faas's picture

Use Word 2007's Options To Change Your Default Document Folder

Each time you save a Word 2007 file, it winds up in the My Documents folder. I will tell you how to change your default document folder for Word 2007 files. In Windows, all your Word documents save to the My Documents folder by default. However, you ... may require that you save your documents to a folder on a network server. Rather than navigating to the network server every time you need to save a file, you can change the default so your Word 2007 files automatically save to the correct folder. Follow the steps below: Click the Office button. Click the Word Options button. Click Save. Under ... (view more)

Tue
10
Apr
Dennis Faas's picture

Restricting Permission to your Documents: Office 2007

In Office 2007 (c), depending upon which edition you own, you can use Information Rights Management to allow only specified individuals to access a document. Using Information Rights Management, you can assign specific rights to each user, including ... restricting the ability to copy, print, forward, modify, or fact a document. You can even set an expiration date after which a user cannot access the document! To restrict permission to a document, follow the steps below: Click the Microsoft Office button, point to Prepare, Restrict Permission and then click Restricted Access. In the Permission ... (view more)

Tue
13
Feb
Dennis Faas's picture

Record Document Properties: MS Word

When you have completed a big project, it's a good idea to record the purpose and audience for the document. You could type it right in the document, but then you would have to remember to delete it before printing it. Instead you can record it in ... the document properties. Properties track the document statistics, including the date and time it was modified, the number of words it contains, and who created it. You can also record comments for your own use. When you record comments and keywords, you can use these to find the document later. You can insert keywords and comments into your ... (view more)

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