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Thu
02
Oct
Dennis Faas's picture

Set a Language Style in MS Word 2007

When you enter text into your Word document that is something other than English, chances are that MS Word will not recognize it and will interpret it as being misspelled. If it is necessary for you to have sections of non-English text within your ... English-language Word documents, then you know how annoying it is when Word checks the spelling of the non-English text using its English dictionary. Word is programmed to automatically proofread your document for the language version that is installed on your computer. If you purchased your licensed copy of MS Word in the United States, your text ... (view more)

Wed
03
Sep
Dennis Faas's picture

Transfer Information To Other Documents Using Word 2007’s View Side By Side Feature

There may be times When you need to copy information from one of your Word 2007 documents to another, and you could simply copy the information from one document, open the destination document, click where you want to insert it, and paste it. Or, ... you could just right-click and drag the information from one document to another. The View Side By Side feature in MS Word 2007 makes it easy to do! Perhaps you might want to copy a picture in Document A to Document B. Follow the steps below to learn how: Open Document A. Open Document B and scroll to the place you want to insert the picture. Click ... (view more)

Wed
13
Aug
Dennis Faas's picture

Use the Organizer to Manage your Macros in MS Word

Macros that you have created in MS Word are stored in modules and modules in turn, are stored either with a document or a template. The Organizer in MS Word is a very handy tool. As you all know, I love to have everything organized and neat and tidy ... and this feature helps me to accomplish that. The Organizer can be used to rename, copy, or delete macros and modules from one document to another. Follow the steps below to learn how to manage your macros with the Organizer: Start the Organizer by clicking on Tools | Macro | Macros | Organizer. You should have the Macro Project Items tab visible ... (view more)

Mon
04
Aug
Dennis Faas's picture

Rename an AutoText Entry in MS Word

There may come a time when you would like to rename an AutoText entry for one reason or another, but how to do this? Well, there are a couple of ways to do this. Follow the steps below to learn how: Insert the AutoText entry in a document. Select ... the information that you inserted. Create a new AutoText entry using the new name. Delete the old AuoText entry. As I said, there are a couple of ways to do this and it only applies to a version of MS Word prior to version 2007. You can follow the steps below for that method: Start the Organizer. Make sure the AutoText tab is selected. Use the drop- ... (view more)

Wed
16
Jul
Dennis Faas's picture

Building a Table of Contents Using Custom Styles

In my last article, we talked about generating a table of contents and updating it. What if you don't want to use Word's built-in heading styles for a table of contents? Perhaps you have created your own styles, such as OutlineLevel1, OutlineLevel2, ... or OutlineLevel3, and you wish to use these styles in the table of contents. You can use a combination of built-in and user-defined styles when generating the table of contents. Generate A Table of Contents Using Custom Styles Open a document that has been formatted with customized styles. Place the insertion point in the document where you want ... (view more)

Tue
15
Jul
Dennis Faas's picture

Updating an Automatic Table of Contents In MS Word

A reader recently wrote to ask "Once a table of contents has been created, can you change the page numbers appearing on the right side of the TO?" I am assuming that the reader is talking about an automatically generated Table of Contents (TOC). And ... if that is the case, the answer is yes, absolutely! The caveat is that you have to know how to create an automatically generated TOC in order to update it when you add more text. You can generate a table of contents using Word's built-in styles, such as Heading 1, 2, and 3, or by creating and using your own custom styles. If you have a document ... (view more)

Mon
14
Jul
Dennis Faas's picture

Updating a Table of Contents

In my last article I discussed building a table of contents using custom styles. This article will show you how to build on that information. As you continue to edit your document and add headings, you'll periodically need to update the table of ... contents. As noted in the preceding section, the table of contents is a field, meaning that Word created it for you based on the styles in your document. Word gives you four ways to update a table of contents, so choose the method that works best for you: Shortcut menu. Alternate-click anywhere in the table of contents and choose Update Field from the ... (view more)

Tue
24
Jun
Dennis Faas's picture

Problems with Borders and Shading in MS Word?

A subscriber wrote to me complaining that his page border in his Word document seemed to disappear at the bottom of his printed document. He said he tried everything but just couldn't get the bottom of that border to show when he printed his ... document. He changed the margins, narrowed the border, etc. and still his border didn't appear when he printed his document! Needless to say he was quite perplexed and more than a bit frustrated. I am happy to say that I was able to resolve his border dilemma. Follow along below: I told my subscriber to take another look at the page border tab and see ... (view more)

Fri
30
May
Dennis Faas's picture

Undoing in MS Office

Most of us are aware of the Undo command in MS Office. Boy! It can really save your bacon when you have somehow managed to foul up something in the Office application you are using. Jensen Harris, who is highly placed in the MS Office User ... Experience Team says that Undo is the fourth-most used command in MS Word! There are multiple undo commands in practically all of the Office applications, with matching multiple Redo to undo what you just undid! There are, however, limits to how many undo actions you can take. Starting with the latest version of Office though, MS Office 2007, there is an ... (view more)

Wed
16
Apr
Dennis Faas's picture

Legal Line Spacing in MS Word

A lot of legal secretaries have written to me asking for ways to quickly change the line spacing in a document as they are frequently moving from single line spacing for block quotes and double line spacing for text and then back to single line ... spacing for signature blocks in pleadings. It really isn't all that difficult. If you find that you are frequently changing the line spacing in MS Word to double or you are making the switch more often than not, it's time to take measures so that this happens seamlessly and without lots of time and keystrokes. After speaking with more than a few of ... (view more)

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