Carol's Corner Office

Subscribers to my newsletter have told me that they find themselves squinting when using the Slide Sorter view in PowerPoint. The slides can be kind-of tiny and if they all are similar it can be a real problem differentiating between them. Here is ... what I told my subscribers:Use the Zoom box which is located in the Standard and Formatting toolbars. With this you can change the value to any number from twenty percent up to a hundred percent! You can use the drop-down arrow on the right-hand slide and select a zoom value. Alternatively, you can click inside the zoon box and type a value and then ... (view more)

Yesterday, I wanted to sort the 4,000 messages in my Deleted folder by the To field. Now, that field is, by default, not in the reading pane and so I added it, at least I thought I did, but it still didn't appear. Using the Arrange By option to sort ... by the To field didn't prove useful if I couldn't see the actual To items. The problem wasn't in Outlook. Outlook had actually added the To field to the reading pane. I just couldn't see it, because it had been added to the far right. In other words, the To field wasn't visible, but it was there. After a fashion, I eventually found the To field ... (view more)

You're working in MS Word and you have created a beautifully laid out instruction manual, complete with graphics but there is one huge problem! Your graphics are not visible in your document! What is the problem causing this and how do you rectify ... it? Well first of all, if you are working in Normal view, you should switch to Print Layout view. The reason for this is that objects are formatted as "float over text in Word 97, or formatted as something else other than inline with text in versions 2000, 2002 and 2003 and are not visible in Normal view. Follow the steps below: Click on View | ... (view more)

Many times you make the same changes to multiple sheets in an Excel Workbook. Perhaps you would like to change the column widths or apply special formatting to a range of cells in several sheets. Creating a group of selected sheets allows you to ... perform the task just once, thereby saving time and narrowing the margin for errors. There are several ways to select several sheets to create a multi-sheet selection: To select contiguous sheets, follow the steps below: Click a sheet tab. Click Shift and keep it depressed while clicking a second sheet tab. Excel will select both clicked sheets and ... (view more)

A couple of newsletters back I showed you how to use the Master Slide in MS PowerPoint. So now that you are up to speed on that feature have you looked at your presentation and thought you would have liked to remove your logo from one or two of the ... slides? Well, of course, I am going to tell you how to accomplish that and it isn't even difficult really! Follow the steps below:Navigate to the slide where you would like to remove the logo. Click on Format | Background. In the Background dialog box, check Omit background graphics from master. Click Apply. It really is easy isn't it? When you ... (view more)

You have created the perfect table in MS Word and now you have to put it into MS Excel. You have tried copying and pasting but all of the pretty formatting is gone and it doesn't fit right and it really looks a mess! What do you do now? Well, this ... quick and easy resolution will make you look like a star. Simply paste your text into MS Excel as a picture! Hmmm...how do do that... Copy your text or table in MS Word. In MS Excel, click on Edit | Paste Special. In Excel 2007, the latest version, go to the Home ribbon and click the down arrow on the Paste button and select Paste Special from the ... (view more)

Sometimes you give a PowerPoint presentation that involves more than one PowerPoint file. Isn't it just a tad confusing having the slide number of all the different files restart at number one? I have always thought so! The good news is you can ... adjust the slide numbering without merging the presentations together! Follow the steps below: Click on File | Page Setup. In the latest version (2007), use the Design ribbon. Select the Number Slides From. Enter the number you want for the first slide in the presentation. Click OK. Ah, a much easier and less confusing solution! When you become a ... (view more)

We all know the basic ways of navigating through a document in MS Word using the Page Up, Page Down, Home, End, and Arrow keys, right? If I have done my job properly, you should be nodding 'yes' right now. I am assuming that you all also know that ... the left and right arrow keys move you one character either way, too. So now that we have established what you DO know, how about if I try and teach you a little something about the Arrow keys that you do not know? Follow along with the steps below:The CTRL key + Right or Left Arrow will move your cursor one entire word in the selected direction. ... (view more)

I bet that a lot of you were not aware that when you run the Spell Check feature in MS Excel, it only checks the instant worksheet and not the others in your multiple worksheet workbook. No? You didn't know that? Well then I am glad that I have now ... brought it to your attention! So now that you are aware of this I will proceed to tell you how to make Excel check all of the worksheets in your workbook. Follow the steps below to learn how: Select all the worksheets before you run the Spell check! That was quick and easy wasn't it? What? You don't know how to do that? Ok, I will show you! Right- ... (view more)